VCCF Nonprofit Center Meeting Space
We have two rooms for medium to large events: the Board Room and the Community Room. For particularly large events, we can even remove the divider separating the two rooms to give you the maximum space possible.
Use of A/V equipment is always included in our prices, and access to our preparation kitchen for your catering team is available at a nominal fee.
Learn More About:
The Board Room
Our Board Room is over 1200 square feet and perfect for small- to medium-sized events, including board meetings and presentations. Our default configuration gives 36 people plenty of table space and easy view of each other, but you can reconfigure the room however you’d like.
A/V equipment includes a projector, screen, and microphone, all of which are included in your rental price.
This room is best for groups no larger than 84 people.
Hourly
- Minimum 2 hours
4-hour Special
- Save 10%!
The Community Room
Our Community Room is over 1600 square feet and perfect for medium sized events, including presentations and exhibitions. Our default configuration gives 46 people plenty of table space and easy view of a presenter, but you can reconfigure the room however you’d like.
A/V equipment includes a projector, screen, and microphone, all of which are included in your rental price.
This room is best for groups no larger than 115 people.
Hourly
- Minimum 2 hours
4-hour Special
- Save 10%!
The Preparation Kitchen
Our private preparation kitchen is available for use by your catering staff or any outside caterer that you hire.
Add-on
- to any Board Room or Community Room Reservation
Reservation Policies
- VCCF
- VCCF Non-profit Center Tenants
- Government agencies, school programs, and registered 501(c)(3) nonprofit organizations in Ventura County.
- Ventura County-based 501(c)(6) organizations being sponsored by a 501(c)(3) organization in Ventura County.
- Organizations not based in Ventura County.
The following entities cannot reserve the meeting spaces:
- Any for-profit or unincorporated entities.
- Any 501(c) nonprofit organizations other than 501(c)(3) organizations, except as allowed above.
- Political campaigns or advocacy organizations that are raising money for or promoting specific legislation or partisan political candidates.
VCCF reserves the right to refuse a request. Users may schedule meeting space first come, first served depending on room availability, though stated priority list above may be applied in cases of unavoidable conflict.
- Monday – Thursday 7:00 a.m. – 7:00 p.m.
- Friday 7:00 a.m. – 5:00 p.m.
Special requests for room usage outside these times or on the holidays of New Year’s Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day, will incur additional fees/charges to cover after-hours staffing, HVAC usage, security and oversight. We cannot guarantee room availability for these special requests.
Payment of invoice in full is required either fifteen (15) days after the invoice is sent or five (5) business days before the event, whichever is sooner.
Any reservations are considered tentative until the invoice is paid and may be canceled in writing at any time without stated cause, particularly if a Guest Organization of a higher priority category makes a conflicting reservation request or the invoice is not paid in time.
Once an invoice has been sent, a Guest Organizations may still reschedule or cancel their event up so long as they do so at least thirty (30) days prior to the date of the original reservation. Any such major change — whether time change, room change, or full cancellation — will incur a $25 rescheduling fee, to be paid within ten (10) days.
If room(s) are not returned to the original set-up or trash is not taken out, future room usage may be prohibited. Failure to vacate and/or to return the room(s) to original set-up may impact future room reservation privileges and will result in charges for all extra time required until the room is ready for another organization to use. This extra time will be charged hourly at 150% the list rate.