Meeting Space2018-05-18T23:07:13+00:00

Pharos Center Meeting Space

We have two rooms for medium to large events: the Board Room and the Community Room. For particularly large events, we can even remove the divider separating the two rooms to give you the maximum space possible.

Use of A/V equipment is always included in our prices, and access to our preparation kitchen for your catering team is available at a nominal fee.

Learn More About:

The Board Room
The Community Room
The Preparation Kitchen
Reservation Policies
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The Board Room

Our Board Room is over 1200 square feet and perfect for small- to medium-sized events, including board meetings and presentations. Our default configuration gives 36 people plenty of table space and easy view of each other, but you can reconfigure the room however you’d like.

A/V equipment includes a projector, screen, and microphone, all of which are included in your rental price.

This room is best for groups no larger than 84 people.

Hourly

$50per hour
  • Minimum 2 hours

4-hour Special

$$180per full 4-hour block
  • Save 10%!
The Community Room
The Preparation Kitchen
Reservation Policies
Reserve Now!

The Community Room

Our Community Room is over 1600 square feet and perfect for medium sized events, including presentations and exhibitions. Our default configuration gives 46 people plenty of table space and easy view of a presenter, but you can reconfigure the room however you’d like.

A/V equipment includes a projector, screen, and microphone, all of which are included in your rental price.

This room is best for groups no larger than 115 people.

Hourly

$60per hour
  • Minimum 2 hours

4-hour Special

$$215per full 4-hour block
  • Save 10%!
The Board Room
The Preparation Kitchen
Reservation Policies
Reserve Now!

The Preparation Kitchen

Our private preparation kitchen is available for use by your catering staff or any outside caterer that you hire.

Add-on

+$10per hour
  • to any Board Room or Community Room Reservation
The Board Room
The Community Room
Reservation Policies
Reserve Now!

Reservation Policies

The following entities are eligible to use meeting space, in priority order:

  1. The Pharos Center
  2. Pharos Center Partners
  3. Government agencies, school programs, and registered 501(c)(3) nonprofit organizations in Ventura County
  4. All other organizations in Ventura County
  5. Organizations not based in Ventura County.

Political campaigns or advocacy organizations that are raising money for or promoting specific legislation or partisan political candidates, cannot reserve space at the Pharos Center.

The Pharos Center reserves the right to refuse a request. Users may schedule meeting space first come, first served depending on room availability, though stated priority list above may be applied in cases of unavoidable conflict.

The Pharos Center meeting facilities are available at listed rates

  • Monday – Thursday 7:00 a.m. – 7:00 p.m.
  • Friday 7:00 a.m. – 5:00 p.m.

Special requests for room usage outside these times or on the holidays of New Year’s Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day, will incur additional fees/charges to cover after-hours staffing, HVAC usage, security and oversight. We cannot guarantee room availability for these special requests.

Reduced-Rate Users

  • 501(c)(3) Nonprofit Organizations and collaborative associations where the majority of attendees are from 501(c)(3) Nonprofit Organizations
  • Public sector organizations, groups or departments of city, county, or state government
  • School and education-related programs that are not convened by for-profit corporations

501(c)(3) organizations must have a copy of their IRS determination letter on-file with the Pharos Center in order to receive their discounted rate.

General Users

  • For-profit enterprise, businesses, and corporations
  • Unincorporated organizations
  • Non-profit organizations that do not have a 501(c)(3) designation

Payment of invoice in full is required either at least ten (10) days after the invoice is sent or five (5) business days before the event, whichever is sooner.

Any reservations are considered tentative until the invoice is paid and may be canceled in writing at any time without stated cause, particularly if a Guest Organization of a higher priority category makes a conflicting reservation request or the invoice is not paid in time.

Once an invoice has been sent, a Guest Organizations may still reschedule or cancel their event up so long as they do so at least thirty (30) days prior to the date of the original reservation. Any such major change — whether time change, room change, or full cancellation — will incur a $25 rescheduling fee, to be paid within ten (10) days.

Each event space in the Pharos Center has a standard room setup depicted in the framed schematic located on the wall in the room. If tables and chairs are moved, the Guest Organization is responsible for the return of those tables and chairs to their original location. The Guest Organization is also responsible for moving any furniture to accommodate their meeting, but may not operate the room dividers. No Pharos Center staff will be available to move tables and chairs under any circumstance. We encourage Guest Organizations to reserve an additional thirty (30) minutes before and after their meeting to accommodate for room set-up and clean-up.

If room(s) are not returned to the original set-up or trash is not taken out, future room usage may be prohibited. Failure to vacate and/or to return the room(s) to original set-up may impact future room reservation privileges and will result in charges for all extra time required until the room is ready for another organization to use. This extra time will be charged hourly at 150% the list rate.

We have many other policies for room reservations. Please use the link below to review them before making a reservation.

All Pharos Center Policies
Reserve Now!